Presentation Information

The following information is available:

• Information for Oral Presenters
• Information for Chairs
• Information for Poster Presenters

Oral Presenters

Timing

• 20 minutes including questions
  • Chairs will provide a 5 minute warning
  • Chairs will stop presenters/questions after 20 minutes

Information for New Presenters

• 15 to 20 slides (maximum)
• Time your presentation to take around 17 minutes
• Ensure your slides are readable:
  • Limit the amount of text
  • Ensure all fonts are large enough
  • Watch colour choices (e.g. avoid light yellow on a white background)
  • More information: http://www.kon.org/karlin.html

Presentation Equipment

• It is recommended to use the PC provided.
  • The following software will be available:
    • Microsoft PowerPoint 2007
    • Adobe Acrobat Reader version 9
    • Microsoft Vista OS
  • Transferring presentations via CD is preferable than using memory sticks (Conferences are experiencing virus problems due to infected memory sticks even with PCs using up-to-date virus programs)
• Connection available for your own portable PC, if needed
• Projector
• Microphone
• If you have any special requirements please contact the Local Chair

Pre-Presentation

• During the break prior to your session, ensure you have
  • Reported to the chair(s)
  • Prepare your presentation, either:
    • Upload your presentation onto the PC provided (using a CD or USB memory stick)
    • Test that your own portable PC works on the system

Chairs

Timing

• Ensure your session runs strictly on schedule
  • Arrive early
  • Ensure all presentations preloaded before the session begins
  • Maximum 20 minutes per presentation. Give a 5 minute remaining warning
  • Missing Presenter
    • Keep to the schedule, do not re-arrange slots, keep the unfilled slot empty

Equipment

• Microphone available for yourself/questions
• Technical problems can be addressed to:
  • Technical support (4th floor reception)
  • Any of the CEC helpers, including our own technical help

Poster Presenters

Presentation equipment

• Poster boards: 841mm by 1189mm (WidthxHeight)
• Poster pins available
• Velcro surface on boards

Poster Format

• A0 format (841mm × 1189mm)
• A print out of your paper is NOT a poster

Setting up your Poster

• All posters located in Nova Europa
• Your paper number will be allocated to a particular board
• Your poster must be hung prior to the start of your session
• You are encouraged to hang your poster for a half day
  • Morning sessions
    • Hang any time prior to session start
    • Remove by lunch
  • Afternoon sessions
    • Hang any time prior to session start and after start of lunch
    • Remove by end of day
  • Evening session
    • Hang any time during the day
    • Remove at end of session

Creating a Poster (For New Presenters)

• Please ensure readability, coverage and clarity
• Readability
  • Readable from approximately 1.5m away
• Coverage
  • Are the major findings obvious?
  • Is there sufficient detail to enable the reader to ask informed questions?
  • Main elements: title, author(s) and abstract, introduction, method, subjects, procedure, results, and conclusions
• Clarity
  • Keep it simple
  • Be selective
  • Ensure order of information is obvious
• More information: http://www.kon.org/karlin.html