Submission Details

IEEE CEC 2009 will feature a world-class conference that aims to bring together researchers and practitioners in the field of evolutionary computation and computational intelligence from all around the globe. Technical exchanges within the research community will encompass keynote speeches, special sessions, tutorials and workshops, panel discussions as well as poster presentations. On top of these, participants will be treated to a series of social functions, receptions and networking sessions, which will serve as a vital channel to establish new connections and foster everlasting friendship among fellow counterparts. Prospective authors are invited to contribute high-quality papers to IEEE CEC 2009.

Download the Call For Papers

Paper Format

• Number of Pages: Maximum 8 pages, including figures, tables & references
  (Up to 2 additional pages will be permitted at the cost of USD150 per additional page)
• Page Size: US Letter format (8.5" x 11")
• Format: Double column, single spaced, 10pt font
• Margins: Left, Right, and Bottom: 0.75" (19mm). Top: title page: 1" (25 mm), other pages: 0.75" in (19 mm)
• Page Numbering: Off
• File Format: PDF only
• File Size: 4MB maximum
• Author names and Affiliations: Author names go under the title. Author names and affiliations should be included in the footnote located at the bottom-left of the first page. An open reviewing process will be used so please include this information on the paper you submit for review.
• Abstract: It is important that the abstract is meaningful description of your paper. If your paper is accepted it will be published in the proceedings (the accompanying CD will include the complete paper).
• Colour: Use of colour is encouraged, but since readers will usually print the papers in black and white, it is the author's responsibility to ensure that all figures/plots can be printed and understood in black and white.

To help ensure correct formatting, please use the LaTeX or Word style files linked to below as templates for your submission.

Latex Document Class and Example Files	Word Example File

Pre-review Submission

Camera Ready Submission

All accepted papers, whether accepted as an oral or as a poster presentation, will be given a maximum of 8 pages (including figures, tables and references) in the conference proceedings. Please follow the formatting instructions given above.

The camera ready copy file must be a IEEE Xplore compliant PDF file. Please make sure that your PDF file passes the IEEE PDF eXpress compliance check. This is an IEEE requirement for the publication of the proceedings.

To access the IEEE PDF eXpress verification site, go to http://www.pdf-express.org. If you have used IEEE PDF eXpress before please login using "cec09x" as the conference ID and your login details. If you are a new user, please click the "new user" link to create an account. Follow the provided instructions to check your PDF file.

After you have prepared your camera ready IEEE Xplore compliant paper, please resubmit your paper through our easychair submissions site.

• Enter the proceedings menu
• Please ensure that all authors' names and the title are correct
• Upload your final IEEE Xplore PDF compliant version of your paper

• Return to the conference menu
• Enter submissions menu
• Select 'my submissions'
• Please ensure that you have uploaded the revised abstract and checked that the title of the paper and the author names are all spelt correctly.

Every paper must have an associated copyright form before the paper can be published. Please follow the link provided in your acceptanace letter. This link provides a direct link to your own copyright form with the details of your paper already filled in. Please check the details and follow the on-screen instructions for submission of the copyright form online.

Note: An accepted paper will be published in the proceedings only if the final version is accompanied by the registration and payment information for at least one of the authors (only full registration fees - IEEE Member or Non IEEE Member fees - will be allowed for this purpose). One full registration fee will cover the publication of up to two accepted papers. Each additionally accepted paper associated with the same registration will be subject to a mandatory publication fee of NOK 1,420. No exceptions.

The registration deadline for authors with accepted paper(s) is 27^th February 2009. See the Registration Page for more information.

All accepted papers which will have been presented at IEEE CEC 2009 will be included in IEEE Xplore. Papers included in IEEE Xplore are indexed by EI/Compendex.

File Formatting Tips

The following tips can help with creating compliant PDF files.

EPS File Font Embedding

Two methods are given below to embed fonts within an EPS file. The first converts a single file, the second, a directory of EPS files.

> eps2eps -dEmbedAllFonts=true figure_old.eps figure_new.eps

To convert a directory of EPS files, open a shell, change to the directory containing EPS files, type the following (without line breaks)

> for I in `ls *eps`; do mv $I $I.OLD; eps2eps -dEmbedAllFonts=true $I.OLD $I; done

DVI to PDF conversion

Use the commands below to convert a DVI file to a compliant PDF. Note: You may have to use ps2pdf14 instead of ps2pdf.

> dvips -Pdownload35 -G0 -tletter -o paper.ps paper.dvi
> ps2pdf -dEmbedAllFonts=true paper.ps paper.pdf 

Further Help

The following links provide extra help:

• Requirements for Creating PDF Documents for IEEE Xplore
• Paper Plaza

Further Information

For general enquiries, please contact General Chair Andy Tyrrell at amt@ohm.york.ac.uk. For programme enquiries, contact Programme Chair Pauline Haddow at Pauline.Haddow@idi.ntnu.no.